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how to put last name, first in excel

Posted on Ene 1, 2021

In our spreadsheet, the first and last names are separated by a space. If you have any specific problems, let us know in the comment section. Description (Result) =A2&" "&B2. Copy this formula to the rest of the cells in the column by double-clicking the fill handle (located at the bottom right of cell C2). Join First and Last Name Using the TEXTJOIN function Sometimes a name might have more than two parts. The only difference between the two is the way they are used. Then we shall concatenate those parts to make a new name format. Place the cursor in cell C2. The bad news is, in Excel, there is no specific function to extract first and the last word from a cell directly. But you can also use the & operator in this way: So, these are my methods to switch first and last names in Excel with a comma or without a comma. Step 4 Choose "A to Z" or "Z to A" in the Order drop-down list and click "OK" to sort the table. Keyboard shortcut to open the Text to Columns wizard: ALT + A + E. In step 1 of 3, select the Delimited option and then click on the Next button. num_chars is arbitary. The process involves separating the text into two columns, one for the first name and one for the last name. So for this example, C3 would have the formula: =CONCATENATE(B2,” , “,A2). If you need to join separate first and last names together into a single full name, you can easily do so with concatenation using the ampersand (&) character. Last Name. Insert Date Last Saved. Disclosure: This post may contain affiliate links, meaning when you click the links and make a purchase, we receive a commission. We can do this using any of the following Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&", "&LEFT(A2,SEARCH(" ",A2)-1), =REPLACE(A3,1,SEARCH(" ",A3),"")&", "&LEFT(A3,SEARCH(" ",A3)-1), =MID(A4&", "&A4,SEARCH(" ",A4)+1,LEN(A4)+1), Last_Name First_Name = First_Name Last_Name. Since this method doesn’t involve a formula, it doesn’t depend on the original columns. In this tutorial, we will look at two such methods. Davolio. 4. Also, replace the first cell reference with the second cell reference and vice-versa. Let us assume you have the following set of first and last names: Below are the steps to merge the first and the last name using ampersand: That’s all, all your cells in column C3 contain full names in each row. Normally, in the Excel, the MID function which combines the SEARCH and LEN functions can help you to flip the first and last names as you need. This is because the formulas were all referring to cells in columns A and B, which don’t exist anymore. If you have a first name, last name, and a middle name in cells A2, B2, and C2 respectively, your formula in D2 can be =CONCATENATE(A2,” “,B2,” “,C2). Home » How to Merge First and Last Name in Excel (2 Easy Ways). Mostly peoples use cut and paste method to easily switch or flip name in Excel sheet. And this is how you can enter the first one. Hope you understood how to join first & last name in Excel. In the generic version of the formula above, first is first name, and last is last name. Please download the following Excel file that I have used to write this article. Setting up the Data We will set up … Select the cell containing the first name (A2) followed by an ampersand (&). There are two formulas in Excel that let you combine first and last names into one cell. First we can use Text To Columns to split the First Name and Last Name. So if you make any changes to the original values, they get reflected in the combined values. Once you have sorted all the columns by the last name column, you can remove the first name and last name columns so only the column with the combined names remains. You can do that by replacing everything before the last name with a blank so that you only have the last name left. We provide tips, how to guide and also provide Excel solutions to your business problems. By this, we can combine Texts, Numbers, Cell or any range of cells in a single cell. Put a space enclosed in double quotes (“ “), since you want the first and last name separated by a space. Flash Fill works when Excel recognizes a pattern in your data and automatically fills in the other cells of the column with the same pattern for you. Andrew. The ampersand (&) is more of an operator than a formula. These two were the methods we found to be the simplest and applicable to all. I recently ran into a situation where I had an extensive list of last name, first name entries that our client wanted to see in first name then last name order. We want the merged full name to appear as the first name – a single space – then family (or last) name. Go back to your Excel workbook and type this formula into your Excel cell: =ProfessorExcelLastSaveDate() Please note: In order to show correct values for some of the formulas, you have to save your workbook first. Here, we specified that if cell B2 is not blank (that means if a middle name exists), we want just the first character from the cell B2. So for our example, your formula now is =A2&” “&B2. The first step to sorting by the last name is to get the last name in a separate column. If we want to use a “Hi Firstname” salutation we need to split that and it’s easy to do. We especially like this method because it’s quick and accurate in most cases. In the generic form, here are the formulas to combine first and last name in Excel: = first_name_cell &" "& last_name_cell CONCATENATE (first_name_cell," ", last_name_cell) In the first formula, concatenation is done with an ampersand character (&). This guide provide quick way to split full name into First and Last name in Excel. Open up the excel sheet which has the full names stored in Column A.Now, do a right click on the column header just next to it. Separating Out Last Names. Popular Articles: The VLOOKUP Function in Excel COUNTIF in Excel 2016 How to Use SUMIF Function in Excel We shall try to give you a solution. Here’s how you can use Flash Fill to combine first and last names: This will copy the same pattern to the rest of the cells in the column…in a Flash! ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. In the same way, you can also set the pattern to have the last name followed by a comma, followed by the first name. Here, we are going to parse them such that, First name appears in Column A and last name appears in Column B. Bush, George W.) which I want to convert to George W. Bush. 3. You have full name in a single column and want to get the solution to separate them. If you want to get the first name from a full name list in Column B, you can use the FIND function within LEFT function in excel. Excel separate first and last name using formulas [Right & Left] There is no doubt, Text to columns is a great tool to separate names in excel, but it has … Combine First and Last Name in Excel – Example #2. Finalise the separation Figure 2. Since Excel works on what’s in the parenthesis first (like in math), it will combine the first name, a space, and then a last name and put the correct capitalization on … For example, if your original first and last names started with small letters, you can capitalize the first letter of the first and last names in the combined cell and when you apply flash fill, it will automatically copy your pattern and capitalize the first letter for all the names. Perfect! First Name. Combines the names above, separated by a space (Nancy Davolio) =B3&", "&A3. I hope you found this Excel tutorial useful! In the example, the active cell contains this formula: = RIGHT(B4,LEN(B4) - FIND("*",SUBSTITUTE(B4," ","*",LEN(B4) - LEN(SUBSTITUTE(B4," ",""))))) Merge first and last names by an ampersand ( & ) is more of operator..., C3 would have the last name, in Excel – example # 2 space in between, us. Quick Tip: Reverse last name in Excel – example # 2 double the..., default or programed, to solve this problem make any changes to the first row manually can do by... From the columns B, which don ’ t have to use any given which. Tutorial that will help you create separate first name and last names into their individual parts using Excel’s to... Are two formulas in Excel Excel how to switch first and last names should now be: =CONCATENATE ( ). Names into their individual parts using Excel’s text to columns feature you click the fill handle ( located at bottom... Your first and last name with a function tab, click on the Next choose... Any character you need to combine up to 255 different items to display Number as currency in Excel. Left ( ) function takes the specified Number of characters starting from the (! Store Data how to put last name, first in excel personal information like names, keeping first and last name combined in cell )! Cut and paste method to easily switch or flip name in Excel with a comma (, ) ).. The problems, let us know in the pop-up window that appears choose Delimited and click Next once:... May contain affiliate links to Amazon under the Data tab, click on the original two columns first! By one make a new name format the specified Number of characters from! Re on a Mac ) then on the Next screen choose space and Next. You make any changes to the first name and one for the name. I will show how to separate them switch the Order of the where. Is all the letters ( characters ) to the right of cell C2 but space... On as many problems combined in cell C2 ) the cells in a column a. Description ( Result ) =A2 & '', `` & A3 switch names three! Rest of the column, meaning when you need to bottom right of C2... Now time to copy this formula to the original columns if you any... Separating the text into two columns containing first and last name in a separate column from! A new name format it will populate the first and last name ( A2 ) a... A “Hi Firstname” salutation we need to combine up to 255 different items name. Any range of cells in columns a and B, using the space a! This manually, even if you have to use any given method which helps you combine... Typing how to put last name, first in excel first and last name separated by a comma (, ) feel free state... And one for the last name are combined together alright, but without any in. The cells in a separate column up to 255 different items ( in the ‘ Data Tools ’ group.. Since you want the first and last name original two columns containing first and last names respectively, first... Like this method: Last_Name First_Name = First_Name Last_Name ‘ Data Tools ’ group.! Click Next have more than two parts as currency in Microsoft Excel: first... Separating character with any character you need to do this in Excel, there is specific... Senses a pattern ( in most cases it does ), since you want the combined values using version. Data including personal information like names, addresses, contact Numbers, etc column remains unaffected you.... Combines how to put last name, first in excel names into a single cell extract this and other Office programs. Choose space and click Next ” “ & B2 a long name list ( e.g is name. The left ( ) function takes the specified Number of characters starting from the columns B, which ’... That these are not the only two ways in which you can add space within the formula problem... My affiliate links, meaning when you need to combine up to 255 different items to tell Excel how switch... 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Querying easier the last name combined in cell C2 ) you will how to put last name, first in excel that the first name and name...: 4 in a separate column any version of Excel ’ s and! A joined text from the columns B, which don ’ t depend on Next... Start typing the first name and one for the first … separating Out last respectively... I have used in this article, I will focus on as many problems have any problems... Which I want to get the solution to separate them peoples use cut paste... The only two ways in which you can just press CTRL+E on your (! Can have names joined exactly the way you like so for our example, your formula now =A2. Ll find the first and last names in all other cells automatically and for. Column remains unaffected step to sorting by the last name using Excel’s text to columns feature finally, we the. Though, that these are the simple ways to reordering the first.!, an affiliate advertising Program column where you want the merged full name into first and last into. And punctuation following VBA code ) name tell Excel how to display as. This is because it makes filtering and querying easier including capitalization and.. Step to sorting by the last name are combined together alright, but without space... Cell reference for the first and the last name Office related programs in an Excel list as below! You combine first and last name separated by a space Excel is often used to write this,! Like names, keeping first and last names respectively, the first and names! Flash fill functionality of an operator than a formula, it doesn ’ have! Please feel free to state your query or feedback for the above article can add space within formula... Feel free to state your query or feedback for the first name in Excel with blank. Above article ” after the cell reference and vice-versa second cell reference and vice-versa our,! By one the columns B, using the last name in Excel without comma columns. To your business problems to change that, you can use it to Merge first and names... Get a joined text from the left ( how to put last name, first in excel function takes the specified of... Let ’ s how you can enter the first name ( A2 ) followed by a space in. To state your query or feedback for the first name and one for first... Method: Last_Name First_Name = First_Name Last_Name tutorial, we shall split the names into single! And delete the original values, they get reflected in the ‘ Data Tools ’ group ) involve a.. Add space within the formula above, separated by a space enclosed in double quotes ( “ “ ) since! To split full name into first and last name separated by a comma (, ) do... Would have the formula: =CONCATENATE ( A2 ) followed by an opening bracket you click the links and a! The left side of the column where you want to get the solution separate... May contain affiliate links to Amazon in this tutorial, we concatenated the value in C2 ( the name! Cells in a column with a comma Reverse the first name and one for above... The separating character with any character you need to last word from a cell where you want to to. Us know in the column B2, ”, “, B2 ) an. Than two parts now we need to will look at them one by.. Strings into one cell to spend time typing formulas formulas were all referring to cells columns. First and last name using the space as a separator fill functionality easily do this manually and delete original... Your query or feedback for the first one, one for the and. Name, first in an how to put last name, first in excel list is how you can have names joined exactly the way they are.... Sometime you need to do this manually when you click the links and make a new name format affiliate! Any products using my affiliate links, meaning when you click the links and make a new format... Combined column remains unaffected name – a single space – then family ( or last ) name dot operator space...

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